TimeFirst Chasing the log book
Today: someone re-types a paper sheet into Excel.
People clock in with their face at a kiosk. The record is made once, at the moment it happens, and nobody transcribes anything.
Attendance and payroll · Philippines
Payroll day should take an hour, not a weekend.
Staff clock in with their face. Late arrivals, overtime and holiday pay are worked out as they happen, contributions come off and withholding tax is computed — so by cutoff, the numbers are already done.
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Where the hours go, and how this removes them
Working out the hours
Today: late minutes and overtime counted by hand, per person.
Late arrivals, undertime, overtime and night differential are computed against each person’s own schedule as the day runs.
The cutoff scramble
Today: a weekend rebuilding the same spreadsheet.
Payslips are ready when the cutoff closes, with contributions and withholding tax already applied.
What happens at the door
Four seconds, and no phone to unlock. The two things people ask about first — a dropped line, and a face it cannot place — are answered underneath rather than left to be discovered later.
- 1
Someone steps up
The kiosk waits for a face that is centred and close enough. A face across the room is not a punch — it is told to step closer.
- 2
It checks they are real
A small head turn, which a photograph held to the lens cannot do. Only then does it try to work out who this is.
- 3
It knows who and what
It matches against the faces held on the terminal, and decides on its own whether this is a time in, a time out, or overtime.
- 4
The record is made
Signed on the terminal at the moment it happens, and uploaded when there is a connection. Nobody types it in later.
When the internet drops
The kiosk keeps going. It holds the records on the terminal itself and uploads them when the line comes back — built to run a week without one.
When it does not recognise someone
After 3 tries it offers the code fallback. They enter their employee code, and the record is marked as entered by hand rather than scanned. Nobody is stuck at the door.
A fortnight, worked out in front of you
One employee, 1–15 June 2025 — a period with Independence Day in it. Move anything and watch the payslip change. This is the same engine that runs a real cutoff, not an illustration of it.
Want to compute your salary?
Open the full Philippine Payslip Calculator
Customize your basic pay rate, overtime, night differential, allowances, tardiness, SSS, PhilHealth, Pag-IBIG, and BIR tax with all fields fully editable.
Everything below is on every plan
We do not hold features back for a higher tier. Plans differ by how many people and kiosks you have, and how quickly we answer.
Recording attendance
- Face-scan clock in and out at the kiosk
- QR code from a phone, for staff away from the kiosk
- Employee code entry when a face will not scan
- Keeps working with no internet, and uploads when it returns
- Checks it is a live person, not a photo held up to the camera
Hours worked out for you
- Late arrival, undertime and absence against each person’s own schedule
- Overtime, including on rest days and holidays
- Night differential between 10pm and 6am
- Shifts that run past midnight closed against the day they started
Philippine pay rules
- Regular holidays paid even when not worked, as Article 94 requires
- Work on a regular holiday at 200%, and 260% for overtime
- Special non-working days on the no-work-no-pay basis
- SSS, PhilHealth and Pag-IBIG contributions
- Withholding tax on the TRAIN graduated scale
Payroll and people
- Payslips ready when the cutoff closes
- Loans and recurring incentives carried into every payslip
- Leave tracking with paid and unpaid balances
- Staff request leave and shift changes from a link, with no account to set up
- Attendance records signed at the kiosk, with an audit trail
Pricing
One price for the whole company. Every plan has the full system in it; what changes is how many people and kiosks it covers, and how fast we get back to you.
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Every plan starts with a free trial, set up with you after a short demo. Monthly, 3, 6 and 12-month terms. Prices in Philippine pesos.
Questions people ask first
What happens when the internet goes down?
The kiosk keeps working. It holds the day’s records on the terminal itself and uploads them when the connection returns — it is built to run for a week offline, so a dropped line is not a lost morning.
What if someone’s face is not recognised?
They enter their employee code instead, and the record is marked as entered by hand rather than scanned. Nobody is ever stuck at the door.
Can a photo of an employee fool it?
The kiosk checks it is looking at a live person before it checks who it is, and asks for a small head turn. A photograph on a phone screen does not get past that.
How do staff register their face?
You send them a one-time link. They take five short angles on their own phone, and it reaches the kiosks within a minute. Nothing to install.
How long does setting up take?
An afternoon for a single site. Most of it is entering people and their schedules; the kiosk itself pairs with a one-time code.